After election, probably May or June:

• Update Mailout documents.
• Begin recruitment of speakers.
• Update website with new officer’s contacts.
• Update leaders info for interest groups on website.
• Update Book Club list, add last year’s list to the record on blogs.
• Update Zoom license.

July / August:

• Confirm with President’s House about first meeting.
• Print documents for packet and arrange a meeting to assemble mailout.
• Send out information packets/invitations to renew membership. Include welcome letter, speaker list, book list, and membership form.
• Send out invitations to prospective members to join.
• Update directory information based on renewals.
• Publish directory, biannually.
• Give a list of meeting dates and times to the Cohen House manager.

Monthly, beginning August till May:

• Confirm monthly speaker and select person to introduce them.
• Send email with coming month’s schedule of activities.

September:

• Confirm coordinator for Halloween Party.
• Inform dispatch@rice.edu about location and time of children’s Halloween party.
• Create invitation for Children’s Halloween party and send to Kevin Yuen of the Faculty Club. He will submit to alldeps@rice.edu.

October:

• Confirm arrangements for Holiday Party.
• Send an invitation to the President and wife for the Holiday Party.
• Create invitation for Holiday Party, submit to Kevin Yuen.

November:

• If desired, plan to decorate for the December meeting.
• Send money from membership donations to Dean for Undergraduate Assistance Grant.
• Transfer Loan Closet money from membership donations to their account.

January/February

• Confirm coordinator for Easter Egg Hunt.
• Inform dispatch@rice.edu about location and time of children’s Easter Egg Hunt.
• Create invitation for Children’s Easter Egg Hunt and send to Kevin Yuen of the Faculty Club. He will submit to alldeps@rice.edu.

March/April

• Confirm arrangements for Spring Tea.
• Send an invitation to the President and wife for the Spring Tea.
• Specifically identify any new 50 year members and invite them to the Spring Tea.
• Poll Board Members about continuing to serve and ask others about joining the board.

May

• Elect new board.
• Honor Gold Members.